Simplify Your Campaign Structure With 6 Easy-Peasy Steps

February 11, 2023
Greenkey Digital, Salesforce Campaigns

A big step toward better marketing reporting is using campaigns. For marketers, campaigns are the foundation of measuring the effectiveness of their team’s activities.

Here’s a six-step process to help you navigate setting up your campaigns in Account Engagement.

1. List your marketing initiatives

Write down all the activities of your marketing team. Defining initiatives will provide insights into the effectiveness of those efforts.

Events
Webinars
Newsletter
Email Marketing
Paid Media

Now, think about how to display and report on your marketing actions.

Do you want to create one campaign for all of your newsletter emails? Or do you want to create a campaign for each newsletter? The answer will depend on how you want to report.

Create one campaign if you only want to see prospect engagement with your newsletter. If you need to tell a story of your newsletter engagement improvement, create a campaign for each newsletter so you can compare the metrics for each issue.

2. Develop a naming convention

You have a lot of freedom in your campaign naming convention. Most marketers choose between these categories:

Date (2028, 2028_Q3, 2028.08)
Type (Email, Blog, Webinar, Event)
Source (LinkedIn, SEO)
Funnel (Awareness, Discovery, Evaluation, Negotiate)
Geography (North America, Europe, West, South)
Custom (Service, Product)

Category1_Category2_Category3_Name

TIP: I recommend starting with the year. This will always group your initiatives by year, putting the most recent campaigns at the top.

Here is a good start: Year_Type_Name

(Example: 2028_Email_Frosting 101)

If needed, consider adding more detail with a month or quarter or adding a subtype. Or not! Sometimes simple is better. Don’t overcomplicate unless adding more categories in the naming convention will help your reporting.

Here’s another take: Year_Month_Type_SubType_Name

(Example: 2028_Feb_Email_LeadGen_Frosting 101)

NOTE: Salesforce has an 80-character limit on the campaign name field. (You can hit your character limit faster than you think! Use abbreviations when possible.)

3. Organize your marketing initiatives into categories

I like to use a spreadsheet to experiment with my new campaign model.

Imagine your campaigns populated with engagement metrics, number of opportunities, and opportunity value. Then, consider if this campaign structure works to inform for your leadership team.

4. Specify Type

Now that you’ve developed a campaign model and naming convention, you should populate the correct drop-down values in the Type field in the Campaign object. Making the field required ensures consistent, accurate data.

Using the Type field helps group similar campaigns and makes for easier reporting.

5. Consider using campaign hierarchies to group campaigns together

Don’t forget about campaign hierarchies!

Hierarchies help you group and organize your campaigns to understand what promotional channels are driving conversions.

Keeping your hierarchy as flat as possible makes your campaign organization simpler and easier to maintain long-term.

Campaign hierarchies are also helpful because child campaign metrics “roll up” into the parent campaign.

6. Develop campaign member statuses

Campaign member status can also provide insights into the degree of engagement within a campaign.

For instance, in a webinar campaign, you may want to distinguish which prospects have responded, registered, or attended.

Tip: Be consistent with campaign member status types. You don’t want one marketer to use “Registered” and another to use “RSVP.” Decide in advance what member statuses will apply for what types of campaigns.

Don’t worry about campaign member statuses if you’re starting with campaigns. Automating the prospects into the campaigns is a good enough beginning. 😊

This Pardot article written by: Jen Kazin

Greenkey Digital

Unlock the Power of Pardot. Don’t spend tens of thousands of dollars on marketing systems to simply… send emails.

Original Pardot Article: https://greenkeydigital.com/campaigns-simplified/?utm_source=rss&utm_medium=rss&utm_campaign=campaigns-simplified

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Greenkey Digital

Unlock the Power of Pardot. Don’t spend tens of thousands of dollars on marketing systems to simply… send emails.

Simplify Your Campaign Structure With 6 Easy-Peasy Steps

1. List your marketing initiatives

2. Develop a naming convention

3. Organize your marketing initiatives into categories

4. Specify Type

5. Consider using campaign hierarchies to group campaigns together

6. Develop campaign member statuses

Greenkey Digital

Pardot Experts Blog

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